Our House is Your House

Affiliation & Reporting

Affiliation Fees

New for 2017-18, Curl BC Affiliation fees will be calculated in one of two ways. Curling centres are charged at a rate of $15 per person, which includes Personal Accident Insurance for each individual. Curling centres are charged $8 per individual for introductory curlers.

Curling centres will be given until October 31, 2017, to decide if they would like to affiliate through Option 1 or 2. Facilities will not be able to do a combination of both options, they will have to choose one or the other.

Option 1

Club processes all of its curlers through Curling I/O – Curling Registration & Management System
· Individual curlers at these clubs will have the following amounts deducted at source when they register:
o $15 to Curl BC ($8 for curlers in introductory 8-10 week programs)
o $2 to Curling Canada
· These clubs will not have to pay a separate membership fee to Curl BC.
· Individuals will only have to pay Curl BC/Curling Canada fees once even if they play at more than one club (as long as the other club(s) is/are also using the Curling I/O – Curling Registration and Management System).

Option 2

Club assessed based on its 2017-18 registrations #s (no longer based on previous year)
· The fee for these clubs will be based on their current year’s registration as follows:
o # of regular curlers * $15
o # of introductory curlers * $8
· This fee will have to be paid in two installments as follows:
o By Dec. 1: 80% based on the club’s previous year’s (2016/17) registration numbers
o By Feb. 15: Net difference of total fee for the 2017/18 membership year less December’s first installment

A monthly 2% late penalty will be assessed against facilities that choose Option 2 and pay after Dec 1.

Audit Request

Curling facilities may request an audit of your participation numbers if your membership drops by more than 20%. A written audit request and a minimum of 50% of fees must be received by Curl BC by November 15.

To request an audit of your curling centre’s participation numbers, contact Curl BC at msim@curlbc.ca. Audit requests must be made in writing.

Definition of types of curlers:

Regular Curlers: Anyone who curls in a regularly scheduled league at an affiliated curling centre, whether that league is organized by the curling centre or by another outside group (commercial league, rental league, Masters league, etc.) must be included on the list of Regular Curlers. This also includes participants in provincial playdowns who may or may not play in regularly scheduled league but who are fully paid members, representing your facility at competitions. Curling centres pay affiliation fees to Curl BC based on $15 per Regular Curler aged 13 and older registered at their centre. Curlers 12 and under do not pay the Curl BC fee but should be included on your form for reporting and insurance purposes.

Spare Curlers: Anyone who curls intermittently, but more than three (3) times in a curling season, must be included on the list of “Regular Curlers” and included in a centre’s affiliation count.

Drop-In Curlers: Anyone who curls three (3) or fewer times in a curling season does not need to be included on the list of “Regular Curlers” and will not be included in affiliation count. However, curlers in this category can receive personal accident insurance if their curling centre pays an additional $1 for all drop-in curlers at the centre and includes their full name on the “Drop-In List” provided to Curl BC for reporting purposes. If personal accident insurance is not needed for the drop-in curlers, the facility will not be invoiced for the drop-in curlers.

Introductory curlers: Anyone who participates in an introductory or novice league that lasts eight (8) weeks or less.

Active Curler Reporting for Facilities That choose Option 2

You may submit your curling centre membership form in whatever format you collect this information.  This can be as a spreadsheet in a database your curling centre is using, or as an Excel spreadsheet created by your curling centre, or as a Word document, or even, as copies of the old fashioned hand written membership forms your members fill out each year.  You may also choose to use the Curl BC formatted forms below.

You can email your membership reports to Melissa Sim at msim@curlbc.ca.  If you have any questions about what your membership reporting requirements are, please email Melissa or call her at 604-333-3620 or toll free at 1-800-667-2875 .

Facility Contact Form: Due December 1 annually. Provide Curl BC with the current and correct contacts at your curling centre. Due annually on December 1. Link to form.

Regular Curler Reporting Form: Record names of all Regular Curlers (definition above) who are part of your curling centre membership, including children, youth, adults, seniors and masters all on one list. Do not divide by leagues. Due Annually February 15. Link to form.

School Group Reporting Form: Record groups of Drop-In Curlers (definition above) who participate three or fewer times in a curling season. Individual names are not required. Due annually February 15. Link to form.

Drop in Curler Reporting Form: Record individual names of all Drop-In Curlers (definition above) who participate 3 or fewer times in a curling season for personal accident insurance coverage. Curling facilities opting in for insurance for their drop-in curlers will be invoiced at a rate of $1 per person. Due Annually April 15. Link to form.

Introductory League Form: Record the names of all individuals who participated in an introductory/novice league lasting eight weeks or less. Due annually on February 15. Link to form.

BC Activity Reporter

The Provincial Sport Organization, Curl BC,  receives access to the BC Activity Reporter which takes the Headless Data and coordinates it with Census data, Parks and Recreation Data, Commercial and Industrial data, and other provincial data from other community sectors as well as the sport sector. Curl BC will be able to download information for curling clubs and regions to help with marketing programs, for example, targeting communities with consideration for the local demographics, local businesses, recreation centers, schools etc.

Web Conference

A Member Facility or Region can contact Curl BC to set up an internet meeting using Adobe Connect to discuss and review the requirements for membership reporting. Please contact Melissa Sim at msim@curlbc.ca 1-800-667-2875,or 604-333-3620, if you want to set up a phone conference or web conference.

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